Using libraries

Libraries provide community members document management capabilities to upload, manage, organize, and collaborate on community files. A community can contain multiple libraries.

Attention: When the IBM® Connections Content Manager add-on is deployed, community owners can create libraries directly from a community using the Library widget. Community owners can also link to existing libraries using the Linked Library widget available in IBM Connections 3.0.1 and later. In this documentation, the libraries created directly from a community using the Library widget are referred to as community libraries. The libraries connected to a community using the Linked Library widget are referred to as linked libraries. Community libraries are currently only supported in IBM FileNet® Content Manager deployments. Linked libraries are supported by IBM FileNet Content Manager and IBM Content Manager.
Community libraries provide owners and members with the following content management capabilities and enhanced social features:
Existing linked libraries from earlier versions of IBM Connections can also leverage many of the content management capabilities and enhanced social features provided by community libraries, depending on the deployment specification. Where there are limitations for specific linked library deployments, these are noted in this help.
  • Access to linked libraries is managed on the Enterprise Content Management (ECM) server unlike community libraries, where the access is managed from the community. Access to a linked library does not include the community owners and members groups, so having access to a community does not necessarily mean that you have access to its linked libraries. You can see the Linked Library widget but unless you have access to the linked library, you cannot see any content in the library.
  • If you remove the Linked Library widget from your community, the linked library content is not deleted from the ECM server. You can access the content by adding the Linked Library widget to your community again and recreating the connection with the ECM server. If you remove the Library widget from your community, the associated library content is permanently removed from your community and cannot be retrieved.
  • You can search for files in community libraries, however, searching in linked libraries is disabled by default. If search is enabled for linked libraries, a Linked Libraries tab is available in your Communities search results. Linked library search results display all matching files in the library. The search results do not include any social features, such as tagging, or document type information. When you click a search result, you are taken to a generic landing page that is outside the scope of a community. When a linked library is connected to a subfolder of a library, the search results are scoped to the library rather than to the folder.

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