To give a person access to an activity, you can add the
person as a member. You must be an author or an owner of an activity
to add members. An author can add readers and other authors. An owner
can add members in any role.
About this task
There are a few ways to add multiple
people to an activity at the same time:
- If the people you are adding are members of a group that exists
in the company directory, you can add the group.
- If the people you are adding are members of a community, you can
add the community.
If the people are not part of an existing group or community
and there are too many people to add them individually, contact your
administrator. Administrators can grant a set of people access to
an activity with wsadmin commands. Give the administrator the web
address of the activity and the email addresses of the people that
you want to add. If the product is configured to hide email addresses,
provide the login names of each person instead.
If you add a
person who is already a member of the activity, the new membership
entry overwrites the original entry.
Procedure
- In the activity, click Members from
the navigation pane to open the Members view.
- Click Add Members.
Select the member type, then the member role, then enter
the name of the person, community, or group. An owner can add content,
view and edit all entries, and manage the membership of the activity.
Authors can view content and edit their entries. A reader can only
view content.
Results
The server sends an email message or notification to the Updates
tab of the home page to each new member, notifying them about the
activity.